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ZeroPlan features

Everything ZeroPlan includes, from the first task to the whole portfolio.

114 features in 12 groups

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Tasks and structure

Every piece of work, in its place.

  • Tasks and subtasksBreak work down as deep as it needs to go.
  • Summary tasksParents that roll up dates, effort and progress.
  • Work breakdownA clear outline of the whole project, numbered for you.
  • MilestonesDiamonds that mark the moments that matter.
  • Quick addType a task and press Enter.
  • Owners and followersOne person responsible, everyone who cares kept informed.
  • Priorities, labels and custom fieldsTrack whatever your team cares about.
  • ChecklistsSmall steps inside a task.
  • Notes and attachmentsEverything about a task, in the task.
  • Bulk editChange many tasks at once.
  • TemplatesStart a project from a proven plan.
  • UndoStep back through any change.

Gantt chart

Drag one task. The plan follows.

  • Gantt chartTasks, subtasks and milestones as bars on a timeline.
  • Drag to rescheduleMove or stretch a bar and every linked task follows.
  • Draw linksDrag from one bar to another to link them.
  • Progress barsSee how far along every task is.
  • Today lineAlways know where now is.
  • Timescale and zoomFrom hours to years, smoothly.
  • Summary barsPhases rolled up into clean bars.
  • Bar labelsNames, owners and dates right on the bars.
  • Baseline barsThe original plan shown beneath the current one.
  • Timeline summaryKey tasks and milestones on a clean strip to share.
  • Print and shareThe whole Gantt on a page, fitted and readable.

Dependencies and scheduling

Every link, every lag.

  • Finish-to-startThe classic link: one ends, the next begins.
  • Start-to-startTasks that begin together.
  • Finish-to-finishTasks that end together.
  • Start-to-finishThe rare link, ready when you need it.
  • Lead and lagOverlap linked tasks, or wait between them.
  • Automatic schedulingDates worked out from links, durations and calendars.
  • Manual schedulingPin a task exactly where you want it.
  • Constraints and deadlinesStart no earlier than, finish no later than, and missed-deadline flags.
  • CalendarsWorking days, holidays and exceptions, per project or per person.
  • Dependency warningsKnow when a change breaks the logic.
  • Move the whole planShift everything when the start date changes.

Critical path and baselines

Know what really drives the finish.

  • Critical pathThe tasks that set the finish date, highlighted.
  • FloatTotal and free float on every task.
  • Longest pathFollow the chain that drives the finish.
  • Driving linksSee which predecessor is really holding a task back.
  • BaselinesSave the plan and compare against it any time.
  • Several baselinesKeep the original and every approved re-plan.
  • VarianceStart, finish and duration slips, task by task.
  • Out-of-sequence workSpot tasks that started before their predecessors finished.
  • Schedule logSee exactly how every date was worked out.

Resources and workload

The right people, never overbooked.

  • People and equipmentEvery resource with its own calendar and rate.
  • AssignmentsPut people on tasks with the share of their time they'll give.
  • Effort and durationWork, duration and units that stay in balance.
  • Workload viewEveryone's load across the weeks, at a glance.
  • Over-allocation warningsA clear flag the moment someone is overbooked.
  • LevelingSmooth the workload in one move and see what shifted.
  • Resource calendarsHolidays and part-time hours respected.
  • Team capacitySee how much your team can take on.
  • Replace a resourceSwap a person on every task at once.

Tracking and earned value

Where things really stand.

  • Status and percent completeUpdated in a click.
  • Actual datesReal starts and finishes against the plan.
  • Remaining workHow much is left, task by task.
  • Update in one passBring the whole project up to a status date.
  • Time trackingLog hours against tasks, or run a timer.
  • Costs and budgetsRates and costs rolled up across the plan.
  • Earned valueCost and schedule variance worked out for you.
  • Performance at a glanceSee whether you're on budget and on time.
  • Progress from the workTasks linked to real work in other apps fill in their own progress.
  • Self-closing tasksWhen the linked work is done, the task closes.

Boards and views

One set of tasks, every view.

  • BoardCards in columns you drag from status to status.
  • ListA clean list with grouping, sorting and inline edits.
  • TableA spreadsheet view with any column you need.
  • CalendarTasks and milestones on a shared calendar.
  • TimelineLanes across time, by person, team or phase.
  • WorkloadCapacity across your team.
  • SwimlanesBoards split by person, priority or epic.
  • Filters and saved viewsShow exactly what you need, and keep it.
  • Group and sortBy any field, at any level.
  • My workEvery task assigned to you, across every project.
  • Custom workflowsStatuses and steps that match how your team works.

Sprints and backlogs

Agile, from backlog to release.

  • BacklogRank everything that's waiting.
  • SprintsPlan, start and complete sprints, each with a goal.
  • Story pointsEstimate effort the way your team likes.
  • BurndownWatch the sprint burn down, day by day.
  • VelocityLearn how much your team really delivers.
  • EpicsBig pieces of work broken into stories.
  • Rolling cyclesSprints that start on schedule and carry over unfinished work.
  • Sprint boardThe sprint's work on its own board.
  • ReleasesGroup work into versions and ship them.

Roadmaps and portfolios

The big picture, across every project.

  • RoadmapsInitiatives and epics across months and quarters.
  • Project milestonesKey dates rolled up from every project.
  • PortfoliosEvery project's status, owner and health in one view.
  • Cross-project linksDependencies between projects, shown on the timeline.
  • Shared resourcesSee who's booked across every project.
  • ProgramsGroup related projects and track them together.
  • Project structureOrganize every project into a clear hierarchy.
  • ScenariosTry a different plan without touching the real one.

Dashboards and reports

Status, without the chasing.

  • DashboardsCharts, counts and progress from live data.
  • Status reportsA clear summary of where things stand.
  • ChartsBurndown, cumulative flow, workload and cost.
  • Report from any viewTurn a filtered view into a report.
  • Spreadsheet exportShare any table in one move.
  • Print-ready reportsClean pages for meetings and clients.
  • Scheduled reportsSent to stakeholders on the day you choose.

Teamwork and sharing

Everyone on the same plan.

  • Comments and mentionsTalk about the work right on the task.
  • NotificationsKnow when something you care about changes.
  • Activity historyEvery change, who made it and when.
  • PermissionsOwners, editors and viewers, project by project.
  • GuestsShare a plan with clients and partners.
  • Bring in your plansZeroPlan opens the files your team already uses for schedules.
  • Paste from spreadsheetsRows land straight in the plan.
  • Discuss in CommonsOpen a task in a call and decide together.
  • Keyboard-firstEvery common action has a shortcut.
  • Command menuFind any task, project or action by typing.

Lab Partner in ZeroPlan

Your partner, keeping the plan honest.

  • Plan from a briefDescribe the project and get a first schedule with links and milestones.
  • Notes to tasksDecisions from a Commons meeting become tasks with owners and dates.
  • Weekly status reportWritten from the real progress, not from guesses.
  • What's blocking the critical path?Asked in plain words, answered from the plan.
  • Rebalance the teamAsk for a leveled workload and see what moved.
  • Explain any slipWhy a date moved, traced back through the links.
  • Always yoursEvery change is reviewable, and you can undo it.
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